Provider Pilot Pack

Structured starter pack to initiate a KWHT pilot with clear scope, responsibilities and measurable outcomes.

Scope Template

Use these planning fields to define pilot boundaries and ownership before integration.

Pilot namePlanning Field

Provider site(s)Planning Field

Clinical domain (example: chest imaging triage)Planning Field

In-scope workflowsPlanning Field

Out-of-scope workflowsPlanning Field

Pilot duration (start date, end date)Planning Field

Baseline process definitionPlanning Field

Target user groupsPlanning Field

Regulatory constraintsPlanning Field

Data governance constraintsPlanning Field

Integration Checklist

PACS connectivity validationIn Progress

RIS/HIS interface mappingNot Started

Study routing rules definitionNot Started

DICOM normalization checkNot Started

Network and firewall allow-listingNot Started

Identity and access setupIn Progress

Audit logging enabledDone

Escalation contacts configuredIn Progress

UAT test cases executedNot Started

Go-live readiness sign-offNot Started

Timeline

Phase 0

Discovery and baseline (Week 0-1)

Owner: Joint provider and KWHT team

Exit criteria: Baseline workflow, scope and governance constraints signed off.

Phase 1

Technical integration (Week 2-4)

Owner: IT Integration Lead

Exit criteria: Interfaces validated, access controls configured and UAT plan agreed.

Phase 2

Controlled rollout (Week 5-8)

Owner: Operations Lead

Exit criteria: Pilot users onboarded and monitored in controlled production workflow.

Phase 3

Evaluation and recommendation (Week 9-12)

Owner: Joint steering group

Exit criteria: KPI performance reviewed with go-forward recommendation documented.

Stakeholder Roles

Role	Responsibility	Typical Owner
Executive Sponsor	Strategic approval and budget alignment	Provider leadership
Clinical Lead	Workflow suitability and clinician engagement	Radiology/clinical lead
IT Integration Lead	PACS/RIS/HIS integration and security controls	Provider IT
Operations Lead	Daily pilot monitoring and issue triage	Operations manager
KWHT Program Lead	Pilot coordination, reporting, and governance	KWHT
Compliance Representative	Data privacy and policy conformance	Compliance office

Success Metrics

Turnaround time delta

Median report turnaround time change.

Workflow adherence rate

Share of studies following agreed pilot workflow.

Alert burden per shift/user

Actionable alert load by role and shift.

Escalation quality score

Completeness and usefulness of escalations.

Clinician acceptance score

Survey score and qualitative adoption signals.

System uptime during pilot window

Availability of orchestration layer during pilot.